Due to increased security measures in Washington,DC,which slows the receipt of mail,the e-mail letter,a fax or a telephone call have become the most popular choice of communication with a congressional office.
If you decide to send a fax or e-mail letter,this list of helpful suggestions will improve the effectiveness of the correspondence:
- Your purpose for writing should be stated in the first paragraph of the message.If your correspondence pertains to a specific piece of legislation,identify it accordingly,e.g.,House bill: H.R.______,Senate bill: S.______.
- Be courteous,to the point and include key information using examples to support your position.
- Address only one issue in each correspondence;and,if possible,keep the message to one page.
Note: When writing to the Chair of a Committee or the Speaker of the House,it is proper to address them as:
Dear Madam Chairwoman:or